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1. Using the Advertising spreadsheet in the HR folder, review the Work Order corresponding to the Vendor.
2. Identify the correct Phase for the department/unit the recruitment is for. This is what identifies where the expense will land.
   1. Links to the Work Orders in AiM:
      1. Graystone Work Order
      2. Job Elephant Work Order
3. Provide the Work Order and phase to the vendor. Instruct the vendor to include this information on the invoice and send to fsacctspayable@uoregon.edu.
4. If the vendor sends the invoice to FASS A/P but does not provide the Work Order and Phase information, FASS A/P will reach out to FASS HR to obtain this information.
5. If the vendor sends the invoice to FASS HR, FASS HR should make sure the Work Order and Phase is included on the invoice before sending to FASS A/P for processing. 

FASS Agent Step-by-step guide

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The estimated cost for posting in the Register Guard is is $80.00. Submission Due By: Tuesdays, 4pm for following Sunday paper. FASS HR submits requisition in MyTrack. FASS HR collects the following information from Intake Form. Department Department Contact Contacts Email Address Department Index Position Title Job Requisition # Once requisition is in "Recruiter's" queue, FASS HR submits advertising request through communications. FASS HR receives confirmation email. This can be used to make changes if required.

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title Resources and Links
Register Guard submission Form: https://oregon.qualtrics.com/jfe/form/SV_cw2Wx5OyQ2uTjmt About Recruitment Advertising: https://hr.uoregon.edu/recruitment/hiring-faculty-and-staff/recruitment-advertising-guide/register-guard-advertising

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