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- Select Purchase Receive (left-hand menu). This will load the Purchase Receive page.
- Select the query icon on the warehouse search bar. A menu will show different options – select Stores.
- Verify the date received in the Date Received field
- Select Save
Fully Received: Update Status
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- On a large sticker with visible text, Write the Purchase Receive Number & package 1 of ____.
- At this point, an automated message will be sent to the requester notifying them their package has been received and is ready for pickup/delivery
- The message will include pickup location and the Purchase Receive Number which will serve the purpose of a confirmation number
- Place package in designated pick-up location
- Sign and stamp the packing slip with today’s date
- Write the PO number on the packing slip if it is not already listed
- Place the processed packing slip in the designated file box for the Stores student worker to scan and upload to the corresponding PO in AiM
Customer Receiving
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- Customer requests item be delivered to them via phone or email to Stores and provides PR#
- The Property Specialist retrieves the package(s) labeled with the PR#
- Log on to AiM and query the PR# to load the Purchase Receive page
- Ensure requester and item accuracy
- Item is handed off to Stores Courier who will deliver to the customer
- Stores Courier delivers item and while with customer, the Property Specialist logs on to AiM (using designated Surface) to query the PR# and load the Purchase Receive page
- Select Purchase Disbursement located on the left-hand menu
- Select Notes Log (left-hand menu) and enter name of person receiving package
- Select Save to disburse the order in AiM
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