Up to date information on the availability of people and resources is a necessary part of planning the workflows for FASS Supported Units. In order to maintain that data accurately and effectively, it is imperative that the following rules and guidelines are followed. All FASS Supported Units utilize the University’s Exchange system for e-mail, calendaring and contacts. This system is the backbone of our communications and resources scheduling. Users not in a FASS Supported Unit, need to follow these instructions for proper scheduling of personnel and resources. If a user is outside of a FASS Supported Unit, they will need an Exchange user in their department to schedule any Conference Rooms or other resources connected to Exchange.
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- In Calendar, on the Home tab, in the Manage Calendars group, click Calendar Groups, and then click Create New Calendar Group.
- Type a name for the new calendar group, and then click OK.
- Under Address Book, choose the AddressBook or Contact list from which you want to pick members of your group.
- Browse for names or type them in the Search box, click the name that you want and then click Group Members. Repeat this step for each calendar that you want to include in the group, and then click OK.
Create a calendar group based on the calendars that you are viewing
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- If you have 2 computers (both for the office, or a work and a personal machine), one of which is a Windows PC and one is a Mac, use Outlook Web App (OWA) rather than Outlook on the computer that is not your primary one.
- Executives and managers and their calendar delegates should use the same version of Outlook on the same platform as well.
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