Temporary Agency Service Contract Invoices

Owned by Sara Yilmaz
Last updated: Apr 08, 2022Version comment

This article outlines the procedure for processing invoices from temporary employment agencies through AiM.

See Temporary Agency Service Contract Invoices Workflow

Step-by-step guide

  1. Per the process outlined in the Recruiting: Temporary/Interim Employees article, make sure a copy of the agency invoice is sent to fsacctspayable@uoregon.edu and contains the following information:
    1. UOHR Authorization #
    2. Work Order
    3. Phase
    4. Agency Name 
    5. Employee Name 
    6. Agency Position Classification
    7. SEIU Position Classification
    8. Supervisor Name
    9. Hire Date
    10. Bill Rate
    11. OT Bill Rate

FASS Agent Step-by-step guide

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  1. The temporary agency will send copies of invoices to fsacctspayable@uoregon.edu and UOHR.
  2. FASS Accounts Payable (AP) will review the invoices for accuracy, checking the bill rates against those captured in the Employment Master Workbooks.
  3. FASS AP creates the invoices in AiM
  4. FASS AP assigns the invoices to the appropriate departmental supervisors for approval through AiM.
  5. The departmental supervisor reviews the invoices for accuracy of time worked.
  6. The departmental supervisor approves the invoices.
  7. FASS AP enters the invoices into Banner for payment.
  8. FASS AP records the idoc numbers to the invoices in AiM.
  9. FASS AP registers the invoices as PAID.