Reverse Disburse (AiM)

Owned by Sara Yilmaz
Last updated: Aug 04, 2022Version comment

These instructions are for Store Warehouse personnel to create a Reverse Disburse in Aim.

FASS Agent Step-by-step guide

There are two options to Reverse Disburse. Each will be explained separately. 

One to reverse disburse all items or partial reverse disburse items. Each option will be shown.    

  1. Select Purchasing, Purchase Order, and then Search. Enter PO 



  2. Enter PO in PO Code if it isn’t a Duck Depot number. If it’s a Duck Depot order, it will go in the Purchase Order spot.


  3. After entering the appropriate purchase query number, select “Execute.”  
  4.  The “Purchase Order” screen will be seen next. 


  5. You should now see the entire Purchase Order. 
  6. Look in the left-hand menu for “View Finder.” Select “Purchase Disbursement” to find the line that the item was checked in on. 


  7. Look in the left- hand menu for “View Finder.” Select “Purchase Disbursement” to find the line that the item was checked in on. 


  8. Look for the “Disbursement number” that matches the line item being returned. 
    1. Write the Disbursement number for reference


  9. Open the Disbursement number to check what was disbursed on this transaction. 
  10. The disbursement items are included in this return. Write this number down.  You will need this number when you do the next step. (Reverse the Disbursement). 
  11. Exit the Purchase order. 
  12. Go back to the AiM main menu
    1. Select Purchasing


  13. Select Reverse Disbursement


  14. Select “Reverse Disbursement” and then select “NEW.”


  15.  Enter the disbursement number you wrote down from the PO in the Disbursement field. 

  16. Select Execute. 


There are now 2 options to reverse disburse. You can reverse disburse all the items at once or do an entire line/a partial reverse disburse. 

Option 1

  1. Reverse disburse all the items at once. Select the words “Reverse All” (On the right-hand side of the page.) Select “Save” (On the left side of the page).


    All items will be reverse disbursed on this PO: This is an example showing the quantity has all been “Reversed.” 


  2. To check Reverse Disburse: Go back to “View Finder,” and look under “Reverse Disbursed.”


  3. Select the Disbursement number you disbursed on. Once opened, it will confirm item(s) and quantity(s) Revered Disbursed.   

Option 2

  1. To Reverse Disbursing one line or a partial on a line. Do the first steps as before: Purchasing, Reverse Disburse, Select “New”, Enter Disbursement number then select “Execute.”  
  2. The next screen should be the “Purchase Disbursement – Eligible Transactions” screen. 
  3. Select the Disbursement number to open up the PO Screen. The next screen will allow you to put in the quantity to return


  4. Reverse Disburse one entire line or partial: Select the line you wish to reverse disburse. A screen will open up that will require you to enter the quantity of that item that is being returned. (Total quantity or partial amount). You may return a part of a line, the entire line or multiple lines. 
    1. Select the line you wish to Reverse Disburse. This will open p a screen showing the line you chose. Enter the quantity that is being reverse disbursed. 


  5. Enter the quantity to be returned. Once you enter the quantity, the screen will change to show the "Reverse Disbursement Line Item."


  6. Select the “Done” button in the upper left corner to finalize this action. 
  7. Select SAVE  to post the Reverse  Disbursement and then return to the PO to varify that the reversal took place. 


  8. Note: Check that quantity matches Revers Disburse.