Recruitment Advertising Processing - Non-CPFM Units
Instructions to process recruitment advertising expenses for non-CPFM units.
FASS Agent Step-By-Step Guide
- Recruiter fills out BOSS request from Department BOSS Form to obtain the budget approval and create entry for expense and payment.
- Requester = Hiring Supervisor
- Request Type = Recruitment Advertising
- Purchaser = enter recruiter email
- Budget Approver = Department Budget Authority
- Index
- Account Code = 24611
- Detail of Expense = position info
- Vendor
- Notes
- File Upload = Quote or related
- Budget Approver will receive an email to approve the request
- Once Budget Approver approves, the purchaser will receive an email with a link to the Recruitment Advertising Dynamic View.
- Log into the Recruitment Advertising Dynamic View and complete the purchase.
- Click on an expense line and a data entry window will open.
- Copy the Row ID number and paste into the Purchase Reference #. Instruct the vendor to include this on their invoice.
- Purchase Date = date completing order
- Received Date = start date of advertising
- Purchase Method = select “order placed no PO or contract”
- FASS Assignment = FASS Invoice Payment
- Order Status = do this last and before saving –select “Order Complete”
- The expense line will be removed from the DV once Order Status is filled in. Fill this in once all attachments and details have been added.
- Attachments can be added on the Attachments tab in the detail window.
- Instruct Vendors as follows:
- Include Purchase Reference # on the invoice
- Send invoice to fsacctspayable@uoregon.edu
- The vendor sends the invoice to FASS A/P per instructions. FASS A/P will match the invoice with the expense line and process.
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