Merit Increases Payroll Processing

Owned by Sara Yilmaz
Last updated: Feb 10, 2023Version comment

Instructions for completing merit increases.

FASS Agent Step-by-step guide

  1. Central Payroll loads new rates into Banner.

  2. FASS Payroll
    1. Run Job Changes report in Banner before open window (PWIPAYR). Applies to employees that are listed as "Merit Increase" or "COLA"

    2. Code Time Sheets

      FORECAST

      Use old rate for overtime as OTP. If they have PSB, MCR will be needed.

      MID-MONTHSplit hours between the old and new rate on the time sheet.

    3. During Open Window: enter time sheets as coded into PHAHOUR:

      FORECAST

      Rate is already updated. Enter the OTP at the old rate. PSB to be paid by MCR.  

      MID-MONTHWill have two time sheets.  Enter hours applicable to appropriate rate.
    4. Re-Run job changes report periodically throughout payroll open window to check for additional entries
    5. Issue MCR, if applicable, for forecast employees that had PSB. Send to Central Payroll for processing.


***FOR IT (Information Technology) Merit Increases:

  1. After Performance Evaluation is complete, supervisor and FASS-HR receives PRF from Central HR and forwards to FASS Payroll.
  2. FASS Payroll:
    1. Confirms percentage increase and new rate.
    2. Calculates hours that apply to retro payment & Issues MCR.
      1. Pull time sheet
      2. Code RRP for applicable hours. Can use multiple RRP pay code shifts for different rates.
      3. Code OTP for any overtime hours. 



Resources and Links

PRF: Payroll Request Form

MCR: Manual Check Request

PHAHOUR: Banner form for time entry during open window

PWIPAYR: Banner form for running payroll reports

PSB: Pay code for On-Call hours

REFERENCES: SEIU Collective Bargaining Agreement: Article 66, LINK