Use this article to process the initial employee Federal and State Withholding Certificate (W-4) or make any adjustments to an existing employee W-4 form. This is relevant for all employee types.

Step-by-step guide

Complete W-4 Withholding Certificate (Federal and State) using either paper form in person or fill-able PDF (below).
Submit to FASS Payroll.

FASS Agent Step-by-step guide

Click here to expand...

Ensure document is complete.
1. Name, Address, SSN, Filing Status
2. Signature
3. Date
4. State: Number of withholding allowances is done.
If EXEMPT status is claimed:
1. Must be renewed by employee every February 15th, for Federal and State.
2. If not renewed, will default to single and 0.
3. It is the employee's responsibility to adjust this each year and route copy to FASS Payroll.
Save a copy in FASS employee personnel file.
Route completed form to Central Payroll.

Forms

New Forms for 2023:

Federal: form W4
State (2022): OR-W4

Resources and Links

IRS: LINK

Related articles

Page:

Payroll: UKG Ready
Page:

Payroll: UKG Ready - IS Employees
Page:

W-4 Withholding Certificates
Page:

Payroll Processing and Time Entry
Page:

Merit Increases Payroll Processing

Browser not supported