W-4 Withholding Certificates

Owned by Sara Yilmaz
Last updated: Feb 10, 2023Version comment

Use this article to process the initial employee Federal and State Withholding Certificate (W-4) or make any adjustments to an existing employee W-4 form. This is relevant for all employee types.

Step-by-step guide

  1. Complete W-4 Withholding Certificate  (Federal and State) using either paper form in person or fill-able PDF (below).

  2. Submit to FASS Payroll.

FASS Agent Step-by-step guide

 Click here to expand...

  1. Ensure document is complete.

    1. Name, Address, SSN, Filing Status
    2. Signature
    3. Date
    4. State: Number of withholding allowances is done.
  2. If EXEMPT status is claimed: 
    1. Must be renewed by employee every February 15th, for Federal and State.
    2. If not renewed, will default to single and 0.
    3. It is the employee's responsibility to adjust this each year and route copy to FASS Payroll.
  3. Save a copy in FASS employee personnel file.
  4. Route completed form to Central Payroll.


Forms

New Forms for 2023:

Federal: form W4
State (2022): OR-W4



Resources and Links

IRS: LINK