Use this article to process Work Out of Class requests for SEIU represented employees. This article includes HR and Payroll processes.

Step-by-step guide

FASS Agent Step-by-step guide

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FASS HR
1. Reviews form, confirms data, and routes to Central HR.
2. Saves copy in employee personnel file.
3. Forwards Central HR approval email to FASS Payroll.
FASS Payroll:
1. Confirms data on WOC:
  1. Compares against monthly salary schedule.
  2. Checks salary range, step, and rate.
2. Determines retro Payment: *if applicable
  1. Pull previous time sheets applicable to effective date.
  2. Calculate all applicable hours
3. Enter employee data into "Lead Worker & WOC Employees" tracking spreadsheet including:
  1. Start & end dates
  2. WOC amount
4. Open Window: Enters all hours including retro pay as DWC pay code into PHAHOUR. If retro payment is a large amount, then an MCR will need to be processed.
5. Reminders/Renewal: Send reminder to FASS HR one month prior to expiration of WOC for confirmation of an extension or end.

Resources and Links

PRF: Payroll Request Form

MCR: Manual Check Request

PHAHOUR: Banner form for time entry during open window

WOC: Work out of Classification acronym

DWC: Pay code for work out of classification