Work Out of Class: SEIU

Owned by Sara Yilmaz
Last updated: Feb 10, 2023Version comment

Use this article to process Work Out of Class requests for SEIU represented employees. This article includes HR and Payroll processes.

Step-by-step guide

  1. Supervisor completes WORK OUT OF CLASS form and submits to FASS HR.

FASS Agent Step-by-step guide

 Click here to expand...

  1. FASS HR

    1. Reviews form, confirms data, and routes to Central HR.

    2. Saves copy in employee personnel file.
    3. Forwards Central HR approval email to FASS Payroll.

  2. FASS Payroll:

    1. Confirms data on WOC:
      1. Compares against monthly salary schedule.
      2. Checks salary range, step, and rate.

    2. Determines retro Payment: *if applicable

      1. Pull previous time sheets applicable to effective date.
      2. Calculate all applicable hours

    3. Enter employee data into "Lead Worker & WOC Employees" tracking spreadsheet including:

      1. Start & end dates
      2. WOC amount
    4. Open Window: Enters all hours including retro pay as DWC pay code into PHAHOUR. If retro payment is a large amount, then an MCR will need to be processed.
    5. Reminders/Renewal: Send reminder to FASS HR one month prior to expiration of WOC for confirmation of an extension or end.


Forms



Resources and Links

PRF: Payroll Request Form

MCR: Manual Check Request

PHAHOUR: Banner form for time entry during open window

WOC: Work out of Classification acronym

DWC: Pay code for work out of classification