If a FASS supported position is required to wear, as part of their normal job duties, steel-toed, closed-toed, or other required safety footwear, they will be eligible to participate in the safety footwear stipend program.

Depending on the nature of the safety footwear required by the position, on an annual basis in September, eligible employees can request a stipend for $75 or $150 ($250 for UOPD employees).

Step-by-step guide

For Individual Stipend (New Employees)

Upon hire of a position that is eligible for participation in the program, the supervisor will inform the employee of this stipend.
Access the online Safety Footwear and Pant (FS Only) Stipend Request (FASS Supported Units) form.
Enter your Employee Information
1. Select your Department or Unit
  1. Enter your Shop only if you are in Facilities Services
2. Enter your UO 95 number
3. Enter your First and Last name
4. Enter your UO email address
5. Enter your Position
Select your Employee Start Date
Enter your department Index. Your supervisor will provide what index to use.
Select your Stipend Amount. Your supervisor will provide the stipend amount to select.
1. Note: the $250 stipend amount is for UOPD use only
Facilities Services Only: select YES if you will receive the Facilities Service Pant Stipen. Your supervisor will confirm if you should receive the pant stipend.
Enter the email addresses of your Supervisor and Director or Department Head. This stipend request will be sent to them for approval.
1. Supervisor - provide your Supervisor's email address. Leave BLANK if your Supervisor is the Director or Department Head
2. Director or Department Head - provide your Director or Department Head's email address. Leave BLANK if you are the Director or Department Head
Read and acknowledge the Safety Footwear Requirements Agreement
1. Check the box acknowledging that you have read and understand the Safety Footwear Requirements Agreement and will purchase safety footwear that meets these requirements.
Optional: If you want a copy of your request sent to, check the box "Send me a copy of my responses" and enter your UO email address

The stipend will be paid to the employee in the pay period following approval of the request. New employees will then be eligible for participation in the annual stipend program beginning September 1^st after the probationary period has ended. If an exception to this rule is required, see the Safety Footwear Stipend Exception section below.

Safety Footwear Stipend Exception (Existing Employees)

In the case where an employee and supervisor can verify that, through the course of normal work, additional safety footwear is required above the stipend amount, safety footwear will be purchased through Purchasing. This will be on a case-by-case basis and an exemption must be signed off by the division head (For example, the director of Facilities Services).

Once approved, the employee may select replacement safety footwear from a UO-approved vendor. A list of approved vendors may be accessed at the Purchasing and Contracting Services website. The employee must choose footwear that meets safety requirements and include all pertinent information in the purchase request; i.e. brand, size, part number, price, and will call receipt (if applicable). Submit a purchase request with FASS-Purchasing via a purchasing requisition in AiM (CPFM), or your department's BOSS request form (all other departments) for processing. Replacement footwear will be purchased and delivered to the employee in a timely manner.

Safety Footwear for Student Employees (New and Existing Student Employees)

Student employees cannot participate in the stipend program. However, student employees deemed eligible by their supervisors will be furnished with safety footwear, though Student employees need to read and sign the Safety Footwear Requirement Agreement and receive approval from their supervisor and unit director. Supervisors are responsible for communicating the proper safety footwear requirements to student employees.

Once approved, the student employee may select replacement safety footwear from a UO-approved vendor. A list of approved vendors may be accessed at the Purchasing and Contracting Services website. The student employee must choose footwear that meets safety requirements and include all pertinent information in the purchase request; i.e. brand, size, part number, price, and will call receipt (if applicable). Submit a purchase request with FASS-Purchasing via a purchasing requisition in AiM (CPFM), or your department's BOSS request form (all other departments) for processing. Replacement footwear will be purchased and delivered to the employee in a timely manner.

Approvers Step-by-step guide

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These step-by-step instructions are for the Supervisors and Director or Department Heads who receive their employee's safety footwear stipend requests.

Once the employee submits the form, approval request emails will automatically be sent to the employee's supervisor (if applicable) and director or department head for approval.
Open the approval request email
1. See example email
Select the View Request button
Review the full request and Approve or Decline the request
1. If the request is declined the approval flow will stop and the employee will be notified
2. If the request is approved the approval flow will automatically go to the next approver for review

FASS Agent Step-by-step guide

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