Student Employment: Work Study
Use this article to enter, track, verify and ensure the accuracy of work study award use in payroll.
FASS Agent Step-by-step guide
FASS Payroll requests information from student during new employee orientation or during new award period (Summer, academic year awards):
- Do you have a work study award?
- Are we able to use it?
Prior to Open Window, Run Work Study report.
- Review report for student's available balance and eligibility (may not be utilized during free term).
Calculate amount of work study to use:
- Calculate the number of hours available for award use per pay period, based on hourly rate, until exhausted.
- For Zero Waste students, send notification to Supervisors letting them know when the student exhausts their award amount.
Time of Year
Pay Periods
ACADEMIC YEAR AWARD October-June SUMMER AWARD July - September *Possibly Oct. depending on academic year calendar. Confirm Work Study indices to use:
- Run PWIVERI
- Check labor distribution program code
- Confirm work study indices and program codes match
- Note correct indices on time sheet
- Enter Work Study into PHAHOUR:
- For work study pay codes, edit labor distribution
- 25% stays on the department index
- 75% goes onto the work study indice as noted on time sheet
Resources and Links
NEO: New Employee Orientation
PHAHOUR: Banner form for time entry during open window
PWIPAYR: Banner form for running payroll reports
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