Notifications Campus Closures, Shutdowns and Detours

Owned by LeAnna Pitts
Last updated: Nov 13, 2023

OVERVIEW

Campus Closure, Shutdown, and Detour Notification Process. Establishing a Campus Closure, Shutdown, and Detour process helps streamline communications and timing of these types of events.


The form is located at http://cpfm.uoregon.edu/facilities-services  - Direct Smart Sheet Link 

  • Fill out the shutdown form as complete as possible to avoid Work Control Center Staff having to reach back out.
  • Fill out the online request with details/specs allowing for ten business days when possible.

  • Initiator negotiates, plans, and schedules with impacted building occupants.  

    • Facilities Services Managers, Supervisors and Work Control Center staff can assist with outreach and preplanning activities, including announcements to building occupants in particular circumstances, for example, all Utilities and Energy coordination, including proposed notices or a non Campus Planning and Facilities Management Unit.
  • Work Control Center is electronically notified once the smart sheet form is submitted.

  • Notification will be sent by Work Control Center staff utilizing the UO Spaces emailer application; this application allows Work Control to email building occupants based on spatial data contained in the Campus GIS and UO Spaces application.  

    Every notice is sent to:

    • FS Memo DG
    • Facilities Liaisons
    • FS DG ASU Units

    If received before 11:59 am, notice will be sent out by 4:30 the same day.

    If received after 12:00 pm, notice will be sent out the following business day. 

    Notifications post to the Campus Closures, Shutdowns, and Detours blog, Construction and Impacts map layer, and AroundtheO Workplace. 

  • The Work Control Center will coordinate custodial posting of appropriate signage.


For questions regarding this procedure contact workcontrolcenter@uoregon.edu  

Examples sent from Work Control Center








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