Facilities AMAG Installation Small Projects

The below article outlines how Facilities Services Construction Services manages small project AMAG installation.

🖱️  Project Initiation

Project request submitted by Project Sponsor (i.e. customer) via the project intake form: https://cgis.uoregon.edu/calllog

Work Control Center process the request creating phases for:

·         D/C - Academic/Auxiliary

·         Construction Services (CS)

🛠️ Projects referred by D&C to FS Construction Services (CS)

• CS notifies UOPD (Dir. of Physical Security, Security and Alarm Technician) to review request and weigh-in and approve to move forward

• Scoping/estimating by Construction Services (CS), Electrical shop (EL) and Lock and Door Shop (LOCK)

  • Include UOPD (Dir. of Physical Security, Security and Alarm Technician in the scoping meeting)

• AMAG Subcontractor scope/quote via EL

• If non-standard functionality, involve FASS-IT to make sure it can happen from a tech perspective.

  • Example:  Knight Law, making sure the lockdown buttons can function as intended

• CS prepares quote for Customer and sends to UOPD (Dir. of Physical Security, Security and Alarm Technician) for review

🛠️ Projects approval/pre construction

• CS acknowledges approval, advises on schedule (usually still TBD at this point) and asks customer if they already know the lock schedule and user list

  • If not, customer should start gathering info

• CS notifies EL and LOCK (including Access Control Program Specialist) once work order is set up

  • Work order will includes at least two phases for LOCK: door hardware changes (ex: electric strike) and function change/rekey

• CS notifies FASS IT about upcoming project via ticket system at fass@uoregon.edu

  • FASS-IT rep will be assigned to project

• EL & LOCK order materials (including subcontractor services) and advises CS and FASS-IT rep as to lead times

🛠️ Construction

• EL & LOCK install infrastructure and hardware

  • Includes new data drop by NTS if needed (otherwise, use existing)

• EL notifies central IT (NTS) about project, jack activation

• CS, EL, or Contractor request IP via FASS ticket (fass@uoregon.edu), FASS-IT assigns IP addresses. 

  • NOTE: This can also be taken care of earlier in the project as well, once list of devices is known.

• AMAG subcontractor panel terminations & programming (managed by Electrical)

  • Electrical notifies CS when subcontractor is finished (via WCC note or email)

  • If contractor is doing programming, FASS IT needs to be in the loop.  Most of the time, FASS IT is performing the programming.

🛠️ Post-construction

• CS notifies customer and LOCK (including Access Control Program Specialist) when AMAG subcontractor is done with programming – ready for user list.

• LOCK (Access Control Program Specialist) loads user credentials, coordinate with FASS IT if a schedule change is required, and prepares a notification for Work Control to distribute.

  • LOCK makes note of the 30-day waiting period from the notification unless the user requests different.

  • CS take the function change/rekey phase off-hold for LOCK

• LOCK does function change and rekey after the waiting period.

  • After programming - System verification & punch by UOPD