Leave Requests in FASS Calendars

This procedure outlines the process to request leave using unit-specific FASS leave calendars. Note, these leave calendars are only for FASS employees.

Step-by-step guide

Requesting Leave

1. Open personal calendar in Outlook
2. Go to the day(s) you would like to request off
3. Right-click anywhere on the day and select “New Meeting Request”
4. Click the “To…” button
5. Type your unit's calendar name in the search bar 
   1. FASS IT Support: IT
   2. FASS Ops Leave Calendar: Financial Managers, Accounting, AP/AR
   3. FASS-Leave Purchasing: Purchasing, Stores, Mail
   4. FASS-Leave-HR: HR, Payroll
   5. FASS Leave Calendar: AD's, Service Center
6. Double click on the calendar and select “OK”  Note: if you have sent something to your leave calendar before, you won’t need to search for it, just start typing the name into the field next to the search button and the calendar will populate below
7. Subject: type your name in the subject field
8. Location: enter the type of leave you are requesting (i.e. Vacation or Sick leave)
9. Adjust the day(s) and time(s) for how long you would like to take off
10. You can add additional information in the body of the invite (this will only be visible to the person approving the request). This is optional
11. Select “Send”. You will receive a message stating the request was received and is pending approval
12. When the request is approved, you will receive an email that the request has been accepted.
    

Viewing Leave Calendar

1. From Calendar perspective, Right-click on My Calendars
2. Hover over “Add Calendar” and select “From Address Book”
3. Type the calendar name in the search bar
   1. FASS IT Support: IT
   2. FASS Ops Leave Calendar: Financial Managers, Accounting, AP/AR
   3. FASS-Leave Purchasing: Purchasing, Stores, Mail
   4. FASS-Leave-HR: HR, Payroll
   5. FASS Leave Calendar: AD's, Service Center
4. Double click on the calendar and select “OK”. 
   

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