Rollout Dates

September 1^st 2022 -  Salaried and Forecast Employees
September 16^th 2022 - Mid-Month Employees

UKG Ready Details

Non-exempt (overtime eligible) employees (including classified, students, and temporary employees) will use UKG's web time entry or the mobile app to clock in and out each day. All employees (both exempt and non-exempt) will request time off in UKG.

Instructions and Training

• Watch video tutorials on the UKG Ready Project Page

• Follow step-by-step instructions in the FASS Knowledge Base.

• Drop-in Teams Q&A Sessions with FASS Payroll

  • Tuesday, August 30^th at 2:00pm - Join the meeting

  • Thursday, September 1^st at 11:00am - Join the meeting

• One-on-one sessions with FASS Payroll. Call the FASS Service Desk at (541)-346-8218 or email fass@uoregon.edu to schedule an appointment.

Attention Supervisors and Managers

Supervisors will play a critical role in system adoption. They will log in to UKG Ready each week to review and approve time off requests, change requests, and time entries for their department. They can also enter employee work schedules which will show coverage and exceptions. At the end of each pay period, they will review a report of time entries still pending their approval.

Note for Student Supervisors: Anyone who supervises student employees needs to communicate this information to your students. If you have any students with multiple jobs within UKG (with other departments that use UKG), make sure that they view the video regarding changing cost centers. Contact FASS Payroll to go over the cost center training one-on-one if needed.

Supervisor/Manager Next Steps:

1. On September 1st submit your August Leave through the FASS Vacation and Sick Leave for OAs form through UO Forms, as per usual.

2. Starting September 1st, you will begin recording your leave in UKG per the instructions above.

Rollout Dates

September 1^st 2022 -  Salaried and Forecast Employees
September 11^th 2022 - Mid-Month Employees

UKG Ready Details

Non-exempt (overtime eligible) employees (including classified, students, and temporary employees) will use UKG's web time entry or the mobile app to clock in and out each day. All employees (both exempt and non-exempt) will request time off in UKG.

Important Note: We are required to transition to a new mid-month pay period that will be timed in tandem with the UKG transition. The new pay period will have a cutoff date of the 12^th each month. For the first month of using UKG, the mid-month pay period will be for the dates of September 11^th to October 12^th (adding two extra days to your timesheet). Pay period months thereafter will go from the 13^th to the 12^th.

Instructions and Training

• Watch video tutorials on the UKG Ready Project Page

• Follow step-by-step instructions in the FASS Knowledge Base.

• Drop-in Teams Q&A Sessions with FASS Payroll

  • Tuesday, August 30th at 2:00pm - Join the meeting

  • Thursday, September 1st at 11:00am - Join the meeting

• One-on-one sessions with FASS Payroll. Call the FASS Service Desk at (541)-346-8218 or email fass@uoregon.edu to schedule an appointment.

Attention Supervisors and Managers

Supervisors will play a critical role in system adoption. They will log in to UKG Ready each week to review and approve time off requests, change requests, and time entries for their department. They can also enter employee work schedules which will show coverage and exceptions. At the end of each pay period, they will review a report of time entries still pending their approval.

Note for Student Supervisors: Anyone who supervises student employees needs to communicate this information to your students. If you have any students with multiple jobs within UKG (with other departments that use UKG), make sure that they view the video regarding changing cost centers. Contact FASS Payroll to go over the cost center training one-on-one if needed.

Supervisor/Manager Next Steps:

1. On September 1st submit your August Leave through the FASS Vacation and Sick Leave for OAs form through UO Forms, as per usual.

2. Starting September 1st, you will begin recording your leave in UKG per the instructions above. 

Rollout Dates

September 1st 2022 -  Salaried and Forecast Employees

UKG Ready Details

CPFM employees who enter their timesheet information into AiM will continue to do so. Salaried employees will enter leave information on the UKG website or mobile app. 

Instructions and Training

• Follow step-by-step instructions on how to submit a leave request in the FASS Knowledge Base.

• Information on approving AiM employees’ timesheets will be available soon

Attention Supervisors and Managers

1. On September 1st submit your August Leave through the FASS Vacation and Sick Leave for OAs form through UO Forms, as per usual.

2. Starting September 1st, you will begin recording your leave in UKG per the instructions above.

3. Look for a follow-up in-person training session in late September hosted by FASS.