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If a FASS supported position is required to wear, as part of their normal job duties, steel-toed, closed-toed, or other required safety footwear, they will be eligible to participate in the safety footwear stipend program. 

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1. Upon hire of a position that is eligible for participation in the program, the supervisor will inform the employee of this stipend.

2. Access the online Safety Footwear and Pant (FS Only) Stipend Request (FASS Supported Units) form.

3. Enter your Employee Information

   1. Select your Department or Unit
      1. Enter your Shop only if you are in Facilities Services
   2. Enter your UO 95 number
   3. Enter your First and Last name
   4. Enter your UO email address
   5. Enter your Position
      

4. 
   

   Select your Employee Start Date

5. Enter your department Index. Your supervisor will provide what index to use.
6. Select your Stipend Amount. Your supervisor will provide the stipend amount to select.
   1. Note: the $250 stipend amount is for UOPD use only
      
      
      
7. Facilities Services Only: select YES if you will receive the Facilities Service Pant Stipen. Your supervisor will confirm if you should receive the pant stipend. 
   
   
   
8. Enter the email addresses of your Supervisor and Director or Department Head. This stipend request will be sent to them for approval.
   
   1. Supervisor - provide your Supervisor's email address. Leave BLANK if your Supervisor is the Director or Department Head
   2. Director or Department Head - provide your Director or Department Head's email address. Leave BLANK if you are the Director or Department Head
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9. Read and acknowledge the Safety Footwear Requirements Agreement
   1. Check the box acknowledging that you have read and understand the Safety Footwear Requirements Agreement and will purchase safety footwear that meets these requirements.
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10. Optional: If you want a copy of your request sent to, check the box "Send me a copy of my responses" and enter your UO email address
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The stipend will be paid to the employee in the pay period following approval of the request. New employees will then be eligible for participation in the annual stipend program beginning September 1^st after the probationary period has ended. If an exception to this rule is required, see the Safety Footwear Stipend Exception section below. 

Safety Footwear Stipend Exception (Existing Employees)

In the case where an employee and supervisor can verify that, through the course of normal work, additional safety footwear is required above the stipend amount, safety footwear will be purchased through Purchasing. This will be on a case-by-case basis and an exemption must be signed off by the division head (For example, the director of Facilities Services).

Once approved, the employee may select replacement safety footwear from a UO-approved vendor. A list of approved vendors may be accessed at the Purchasing and Contracting Services website. The employee must choose footwear that meets safety requirements and include all pertinent information in the purchase request; i.e. brand, size, part number, price, and will call receipt (if applicable). Submit a purchase request with FASS-Purchasing via a purchasing requisition in AiM (CPFM), or your department's BOSS request form (all other departments) for processing. Replacement footwear will be purchased and delivered to the employee in a timely manner.

Safety Footwear for Student Employees (New and Existing Student Employees)

Student employees cannot participate in the stipend program. However, student employees deemed eligible by their supervisors will be furnished with safety footwear, though Student employees must complete the safety footwear request form and receive approval from their supervisor and unit director. Supervisors are responsible for communicating the proper safety footwear requirements to student employees.

Once approved, the student employee may select replacement safety footwear from a UO-approved vendor. A list of approved vendors may be accessed at the Purchasing and Contracting Services website. The student employee must choose footwear that meets safety requirements and include all pertinent information in the purchase request; i.e. brand, size, part number, price, and will call receipt (if applicable). Submit a purchase request with FASS-Purchasing via a purchasing requisition in AiM (CPFM), or your department's BOSS request form (all other departments) for processing. Replacement footwear will be purchased and delivered to the employee in a timely manner.

Approvers Step-by-step guide

FASS Agent Step-by-step guide

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Resources

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