Student Employment: Determining Eligibility

Use this article to determine student eligibility for university employment.

FASS Agent Step-by-step guide

1. During New Employee Orientation, determine non-system or system (University of Oregon) student status. Ask non-system student for proof of registration (class schedule).

2. FASS Payroll processes eligibility requirements as follows:

   NON-SYSTEM	Send proof of registration to Central Payroll. If this is not sent each term, student will be automatically terminated out of the system and will need to be re-activated
   SYSTEM (UO) STATUS	Run Student Eligibility Report before each pay period.  *Incoming Freshman may work one term prior to enrollment. Once they are registered during IntroDUCKtion, they will appear on the report for the upcoming school year.

3. FASS Payroll addresses any ineligible students:

   NON-SYSTEM	Check non-system students for proof of registration
   FREE TERM	Check if a free term needs to be used. If so, send request for a free term to Student Payroll Specialist in Central Payroll.
   ONE TERM POST GRADUATION	Supervisor may request for a student to work one term past graduation. Send the request to Student Payroll Specialist in Central Payroll with a justification.
   ONE TERM PRE ENROLLMENT	*Incoming Freshman may work one term prior to enrollment. Once they are registered during IntroDUCKtion, they will appear on the report for the upcoming school year.
   UNDER ENROLLMENT	Students who are registered for less than 8 credits (undergraduate) or 5 credits (graduate), may be eligible for the under enrollment exemption. This is based on special circumstances or graduating seniors. FASS Payroll sends email to Central HR with justification to talent@uoregon.edu.

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  Student Employment: Determining Eligibility
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  Student Employment: Work Study