Student Employment: Work Study

Owned by
Sara Yilmaz
Apr 12, 2022
1 min read

Use this article to enter, track, verify and ensure the accuracy of work study award use in payroll.

FASS Agent Step-by-step guide

  1. FASS Payroll requests information from student during new employee orientation or during new award period (Summer, academic year awards):

    1. Do you have a work study award?
    2. Are we able to use it?

  2. Prior to Open Window, Run Work Study report.

  3. Review report for student's available balance and eligibility (may not be utilized during free term).

  4. Calculate amount of work study to use:

    • Calculate the number of hours available for award use per pay period, based on hourly rate, until exhausted.
    • For Zero Waste students, send notification to Supervisors letting them know when the student exhausts their award amount.

    Time of Year

    Pay Periods

    ACADEMIC YEAR AWARDOctober-June
    SUMMER AWARDJuly - September *Possibly Oct. depending on academic year calendar.

  5. Confirm Work Study indices to use:

    1. Run PWIVERI
    2. Check labor distribution program code
    3. Confirm work study indices and program codes match
    4. Note correct indices on time sheet
  6. Enter Work Study into PHAHOUR:
    1. For work study pay codes, edit labor distribution
    2. 25% stays on the department index
    3. 75% goes onto the work study indice as noted on time sheet



Resources and Links

NEO: New Employee Orientation

PHAHOUR: Banner form for time entry during open window

PWIPAYR: Banner form for running payroll reports