Teams Rooms

Owned by Bill Anderson
Last updated: May 19, 2022 by Sean Ewing
2 min read

What is Teams Rooms?

Teams Rooms is a dedicated device in select conference rooms supported by FASS IT. The device allows you to schedule Teams meetings on the fly or by inviting it as a room resource the same as booking a conference room in Outlook. 

Who can use it?

Anyone can reserve time in a Teams Rooms conference room provided your meeting doesn't conflict with an existing one. If your meeting conflicts the room will decline the meeting and tell you why.

How do I create a TEAMS meeting in Teams Rooms?

You can schedule a meeting by creating a regular Teams meeting in Outlook and then selecting the Teams Room resource from the global address list.

What if I want do a ZOOM meeting in the Teams Room?

It works the same way! In Outlook click the Zoom meeting icon and select the Teams Room location as your room resouce. When you arrive in the conference room you will see your Zoom meeting on the hub screen. 

 

What options are available when in a Teams Room?

From the Teams Room hub you can do the following:

  • Join a scheduled meeting that the Teams Room was invited to
  • Start an ad-hoc meeting
  • Dial a phone number to invite someone from within a meeting
  • Mute all participants
  • Change to Gallery, Large Gallery, or Together views
  • End the meeting for all participants
  • Mute/Unmute the conference room
  • Enable/Disable the conference room webcam
  • Present your laptop screen to the meeting with the attached HDMI/USB-C cable (an active meeting is not required to use this feature)


Need a quick reference for the Microsoft Teams Interface?

       

Is a regular computer still available in the conference room?

Yes! A regular computer is still available in the Teams Room conference room. Simply use the TV remote to select the appropriate input (usually HDMI 2 PC) to use the regular PC. Select HDMI 1 (Teams Rooms) to go back to the Teams Room device.

Will the Teams Rooms automatically join/start a meeting?

No, even if someone else remotely starts the meeting the Teams Room will not respond automatically and someone will have to join the meeting manually. Note: the Teams Room will also give no notification if the meeting has already started.

Who do I contact if I need help with Teams Rooms?

Please contact FASS IT at 6-2455 or fassit@uoregon.edu and we'll be happy to assist with any of your conference room needs.