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Instructions to apply for access to mobile technology (e.g., cell phones, smart phones, etc.) for university business and to designate the payment option if you are requesting an allowance for personal device use. Information on the UO policies regarding access to mobile technology and payment options can be found at the following link: https://ba.uoregon.edu/content/mobile-technology-payment-procedures

Absent exceptional circumstances, the current remote-work model due to COVID-19 is not sufficient reason to grant a new mobile technology reimbursement request.

Step-by-step guide

  1. Access the online Mobile Technology Access and Payment Option Request (FASS Processed) form.

  2. Sign in using DuckID

  3. Fill out the Mobile Technology Access and Payment Option Request form.
    1.  Employee Information
      1. Enter employee information
      2. Select payment start date of 07/01/20XX (current year)
      3. Enter 12 for number of payments unless specified differently by supervisor

    2.  Department Info
      1. Enter the following department information if you are with one of these departments:
        1. University HR
        2. Investigations and Civil Rights Compliance (OICRC)
        3. President's Portfolio 



      2. Enter the following department information if you are with one of these departments:
        1. CPFM
        2. SRS
        3. UOPD
        4. Transportation Services
        5. Printing Services
        6. FASS
        7. VPFA Office

    3.  Reason for Mobile Device Access
      1. Confirm with your supervisor and check the reason for the request.


    4.  Payment Option (CPFM)
      1. Select Tier Two: Routine Use
      2. Enter appropriate index to charge stipend, confirm with your supervisor.

      All CPFM employees will receive a standard $35.00 monthly stipend



    5.  Payment Option (All Other Units)
      1. Select payment tier and appropriate index to charge stipend, confirm with your supervisor.


      Reimbursements for employee usage of mobile technology are currently provided on a tax-exempt basis.  To comply with the IRS language for deductible business expenses of “both ordinary and necessary” the UO determines an average cost for a representative level of technology and service plan, and utilizes that average to set maximum reimbursement amounts for each tier of service.

      The Business Affairs Office has established recommended payment tiers for mobile technology reimbursements. Please note that the rates for fiscal year 22 have not changed, the maximum monthly reimbursement amounts for each tier have been set at:

      TierTier DescriptionFY22 Rate
      Tier One

      Low/Infrequent Use:

      Employee serves in on-call capacity on occasion

      		$17.50
      Tier Two

      Routine Use:

      Employee is expected to be available throughout the work day, either at a fixed workstation or remote locations. Employee uses mobile technology for both voice and data (i.e., email) interactions

      		$35.00
      Tier Three

      High Use/Frequent Use:

      Employee travels frequently or is otherwise away from a university workstation and utilizes mobile technology as a primary means of conducting university business

      		$63.00

      Note: These are maximum amounts, the amounts reimbursed can be less based on actual usage and fees paid

    6. Click Save
  4.  Assign Authorizers in the Signature Block
    1. Assign the appropriate supervisor and director to be authorized signers.
    2. Authorized singers are added by clicking the “Edit” link, entering their email address, and selecting "Save."
      1. If the Supervisor and/or Director lines are not applicable to your position, you may enter your information in the excess signature line. This will require you to sign the document twice, but will ensure the signature block is complete.

    The “Dean, Vice Provost, or Vice President” and “Departmental Processor” lines are automatically assigned for FASS supported units, these do not need to be entered.


  5.  Complete and send the form to your supervisor for authorization
    1. Once authorizes have been assigned, click the "Send Document" button.




    2. Click the "Sign Now" button, this will automatically send the request to your supervisor for approval.


  6. Stipends will be processed and paid at the end of July.




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