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Use this process when an employee is released from employment at the University. 

See Employee Separation Workflow

Step-by-step guide

  1. Supervisor submits employee's letter of resignation or provides notice to FASS HR of employee termination.

  2. Notifies their unit head/director of any personnel action related to termination or retirement of staff.
  3. Receives and completes Supervisor section of Separation Checklist and returns it to FASS HR.

FASS Agent Step-by-step guide

 Click here to expand...

  1. FASS HR saves notice of resignation (official letter, email, etc..) in FASS employee's personnel file.

  2. FASS HR creates a ticket, attaches the Separation Checklist, and includes the following participants:
    1. FASS Program Representative
    2. FASS HR Director
    3. FASS HR Sr. Generalist
    4. FASS Payroll
    5. Employee's Supervisor
    6. Departmental Coordinator(s) for Telecom and keys
    7. FASS Financial Manager for unit
    8. VPFA Organization Chart coordinator

  3. FASS HR sends Exit Interview notification email to employee and cc's VPFA office (vpfa@uoregon.edu).

  4. FASS HR completes HR section of Separation Checklist and saves completed form in FASS employee personnel file.

  5. FASS Payroll:
    1. Prepares PRF indicating separation and routes to Central HR
    2. Prepares Final Check: Refer to Final Check article in Knowledge Base.
    3. Notifies Central HR: University Benefits via email that employee is separating and MCR has been submitted for processing.
    4. Updates AiM
    5. Moves employee personnel file to vault.
    6. Moves electronic employee file to terminated folder.
    7. Returns completed form to FASS HR.
  6. FASS HR closes out Separation ticket when all checklist sections have been completed and returned by respective parties.


Forms




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