Use this process when an employee is released from employment at the University.
See Employee Separation Workflow
Step-by-step guide
Supervisor submits employee's letter of resignation or provides notice to FASS HR of employee termination.
- Notifies their unit head/director of any personnel action related to termination or retirement of staff.
- Receives and completes Supervisor section of Separation Checklist and returns it to FASS HR.
FASS Agent Step-by-step guide
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FASS HR saves notice of resignation (official letter, email, etc..) in FASS employee's personnel file.
- FASS HR creates a ticket, attaches the Separation Checklist, and includes the following participants:
- FASS Program Representative
- FASS HR Director
- FASS HR Sr. Generalist
- FASS Payroll
- Employee's Supervisor
- Departmental Coordinator(s) for Telecom and keys
- FASS Financial Manager for unit
- FASS Accounts Payable (fsacctspayable@uoregon.edu)
- VPFA Organization Chart coordinator
FASS HR sends an Exit Interview notification email to the employee and cc's the VPFA office (vpfa@uoregon.edu).
FASS HR completes the HR section of the Separation Checklist and saves the completed form in the FASS employee personnel file.
- FASS Payroll:
- Prepares PRF indicating separation and routes to Central HR
- Prepares Final Check: Refer to the Final Check article in Knowledge Base.
- Notifies Central HR: University Benefits via email that the employee is separating and MCR has been submitted for processing.
- Updates AiM
- Moves employee personnel files to the vault.
- Moves electronic employee files to a terminated folder.
- Returns completed form to FASS HR.
- FASS HR closes out the Separation ticket when all checklist sections have been completed and returned by respective parties.
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