Final Check Processing

Use this article to process the final paycheck for employees separating from the university in a work capacity.

FASS Agent Step-by-step guide

1. Notification is received of separating employee from one of the following sources:

   1. PRF
   2. Letter of Resignation
   3. Separation Checklist

2. Complete PRF according to chart:

   FROM	PROCESS
   Central HR	PRF already created.
   FASS HR	Prepare PRF

   1. Access employee record in Banner and complete PRF through PWIVERI.
   2. Send completed PRF to Central HR, include Letter of Resignation and supporting documentation to hrdocs@uoregon.edu.
   3. Save a copy of PRF to be included with MCR.

3. Complete MCR

   1. Check leave balances & determine amount to be paid out in final paycheck, including any of the following applicable items:
      1. Include deduction of leave time used and final accrual (vacation and sick time)
      2. Vacation: (follow guidelines below regarding maximum pay out), use LPV pay code.

      3. Compensatory: use LPC pay code.

         Classified Employee	Can be paid out up to 250 hours of vacation.
         Unclassified Employee	Can be paid out up to 180 hours of vacation.

   2. Ensure check is completed using BOLI Final Check Guidelines.
   3. Send completed MCR and copy of PRF to Central Payroll.
   4. Save a copy of MCR, PRF and Letter of Resignation in FASS employee personnel file.

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