FASS/SRS Vehicle Reservation

Owned by Sara Yilmaz
Last updated: Aug 09, 2023Version comment
3 min read

FASS has created one account for the FASS/SRS Vehicle: FASS Vehicle 22-06. This calendar will be used to track vehicle checkouts and offers a centralized view of all of this activity. Below is the process for booking the vehicle and adding appointments to the vehicle calendar.

All vehicles driven on University business must be operated within the standards set forth in all applicable federal, state, and local rules and regulations, including but not limited to:

  • Oregon Administrative Rules (OAR)
  • Oregon Occupational Safety and Health Administration (OROSHA)
  • University of Oregon Policies
  • Oregon Vehicle Code

Failure to comply with these guidelines and any other applicable rules and regulations may result in formal discipline. Each driver is responsible for being familiar with all applicable rules and regulations prior to operating a vehicle.

Step-by-step guide

Reserving Vehicle

Reservation Priority

22-06 is also available to the Infosec team at 1715 Franklin to use. However, FASS and SRS reservation requests will take priority if the reservation is at least 2 business days before the desired reservation date. For example, if the vehicle is reserved by an IS department for May 19th but someone from FASS or SRS requests the vehicle for May 19th as well, their reservation will take priority as long as they sent in the request on May 17th or earlier. The FASS Service Center will inform the bumped party so they may find other transportation options.

  1. Check to make sure the vehicle is available during desired time.
  2. Add the appointment to your own calendar. Create a new meeting request and invite the vehicle for the time slot needed.
    1. FASS Vehicle 22-06: fass-vehicle22-06@uoregon.edu 
  3. Mark the time as Free. This will prevent the request from conflicting with your existing appointments.
  4. List your full name and department in the subject line.
  5. Type the vehicle name (Vehicle 22-06) in the location line.
  6. You will receive an email stating the request was received and is pending approval. 

Need to make changes to the reservation?

  1. Go to your own calendar, click on the appointment and make adjustments. 
  2. The calendar is viewable by all UO Exchange users. They are allowed to see the Subject only.

Key Pick Up/Drop Off

Keys can be picked up and dropped off at the FASS reception desk (Suite 173 in 1715 Franklin) between 8:00 am - 4:30 pm M-F.

  1. Return the vehicle to the designated parking spot.
  2. Return key to FASS reception: *If there is no one present, please wait to return the key until there is someone available to collect it.
    1. Notify reception if the vehicle needs gas.
    2. Hand in fuel receipts if applicable. 

Fueling Off-Campus

The Voyager Card will only be used for gas if traveling in the FASS/SRS vehicle (22-06).

  1. The card can be found in the glove box of the vehicle.
  2. Hand the card to the gas attendant and give them the PIN # 97403.
  3. KEEP THE RECEIPT and note on the receipt the University of Oregon Vehicle Number.
  4. Return receipt to the FASS reception desk upon returning.
  5. Leave the card in the glove box.

FASS Agent Step-by-step guide

  1. See FASS Vehicle Maintenance article. 



Resources and Links

UO Vehicle Operation Policy