WaterShed Rain Gear

Owned by Sara Yilmaz
Last updated: May 04, 2022Version comment

This article outlines the process for obtaining WaterShed Rain Gear.

WaterShed Rain Gear is made to order in Salem, Oregon, using a State of Oregon contract.  There is a 6-8 week lead time once an order has been submitted depending upon the time of year and season.

Step-by-step guide

Guidelines for Employees

  • WaterShed Rain Gear is made to order through WaterShed in Salem, Oregon.  The State of Oregon has a Contract with WaterShed that the UO uses for purchasing high quality Rain Gear.  All WaterShed Rain Gear purchase requests must be approved by the employee’s supervisor.  Once a supervisor has approved the purchase, the employee will refer to the attached Garment Type and Sizing Charts to decide what Rain Gear Garments s/he wants.  (Standards have been established for Landscape Crew and followed by Maintenance Shop as to Style and Safety Enhancements.)  There is a standard 6-8 week Lead Time for Rain Gear Garments as these are made to order.
  • An Aim Purchase Request must be entered for every Rain Gear Garment purchase to be processed by FASS Purchasing Buyers.
  1. Employee reads WaterShed Sizing Charts to decide what size their comfortable with to fit over their normal work clothing when they need to wear Rain Gear.  If they’ve decided on a size but need alterations to either shorten/lengthen the Sleeves of the Jacket or the Inseam of the Bib Overalls or Rain Pants, this can be done at an additional charge.  (For Landscape Crew, oftentimes, workers try on the existing Rain Gear of fellow Landscape Crew members to get an idea of fit.  The Landscape Crew cleans their Rain Gear with NikWax products so the Rain Gear does not have to be soiled if an employee chooses to try on a garment of a coworker.)
  2. Style and Sizing Charts are attached in Forms field below.  ***Double Seat & Knee GORE-TEX, Leg Zippers, 3M Reflective Tape on the Side of Pants and Bib Overalls, and the Front and Back of the Jacket, the Body Length of the Jacket is 30”,  and Pit Zippers in the Jacket are part of the established standards for Landscape Crew.  The Color ordered is TGR – GREEN.***
  3. Once Style and Sizing has been determined, the employee has her/his Supervisor approve the purchase and enters in a PRQ into AiM for FASS Purchasing.

FASS Agent Step-by-step guide

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  1. When a PRQ has been entered into AiM for WaterShed Rain Gear, the FASS Purchasing Buyer will review the request to make sure all of the necessary information for WaterShed is included. If the PRQ is accurate, the FASS Purchasing Buyer will submit a Price Quote Request to WaterShed.  WaterShed has a 2-4 business day lead time to return Price Quotes, during their busy season (October-April) the reply time may be as much as 7 business days. 
  2. Once the Price Quote has been returned by WaterShed, review the Price Quote carefully to make sure that all of the information matches exactly to your Price Quote Request, as these are non-returnable garments, if a mistake is made on FASS Purchasing’s end when ordering we cannot return the garment. (A sample Quote PDF is attached under forms for reference.)
  3. When you’ve confirmed the Price Quote matches your request, make a purchase order to WaterShed including all of the information exactly as written on their Price Quote to avoid any confusion with WaterShed. In the Extra Description field of the PO, add the following Contract Language:

     "This purchase is placed against State of Oregon solicitation #:DASPS-2250-19 and price agreement #:9476. The contract terms and conditions and special contract terms and conditions (T's & C's) contained in the price agreement are hereby incorporated by reference and shall apply to this purchase and shall take precedence over all other conflicting T's & C's express or implied, except with regard to any provisions relating to exclusivity.  UO is not bound by such exclusivity provisions."

  4. Also, WaterShed will send you an Order Confirmation that you have to review to your PO to make sure everything is correct.  If you see an error, you will make note of it on the Order Confirmation, sign it and return it to WaterShed.  WaterShed will not process an order until the Signed Order Confirmation is returned.  Please allow 6-8 weeks for production time once the Signed Order Confirmation has been submitted.

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