Recruiting: Direct Appointment

Owned by Sara Yilmaz
Last updated: Feb 10, 2023Version comment

Instructions for processing a Direct Appointment request. 

See Recruiting Direct Appointment Workflow

Step-by-step guide

  1. Initiates request by submitting either an OA or Classified position Direct Appointment form to FASS.

FASS Agent Step-by-step guide

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  1. FASS HR Agent gathers and reviews appropriate documentation for direct appointment:
    1. Ensures position description is up to date according to PD approval process.
    2. Sends email to AVP for Budget Authority for approval.
    3. Sends Direct Appointment form and budget approval to VP for exception approval.
  2. Creates requisition in MyTrack:
    1. Attaches Direct Appointment form, Org Chart, and VP exception approval.
    2. Uses the following Direct Appointment approval process queue:
      1. AVP Budget Authority
      2. VP/proxy approval
      3. UHR Recruiter for review
      4. UHR Recruiter for processing
  3. Once approved, a UHR Recruiter sends the FASS Agent a blind job link for the requisition.
  4. FASS HR Agent contacts the candidate via phone to confirm details of appointment.
  5. Agent emails candidate with blind job link with the position's supervisor copied.
  6. Candidate uploads resume and completes online job link form via the university's Applicant Portal.
  7. Candidate emails FASS HR Agent to notify completion of the job link form.
  8. FASS HR Agent completes offer card in MyTrack according to the DRP model.
  9. UHR Operations reviews and approves the offer card.
  10. Once approved, FASS HR Agent completes the formal offer and issues official offer letter to the candidate.
  11. Candidate receives an automatic email to accept the formal offer through the Applicant Portal.
  12. FASS HR Agent processes the candidate through the New Employee: Onboarding & Orientation procedure.


Forms


Resources and Links

University HR Direct Appointment Guidelines