Officers of Administration: Expansion of Duties (EOD)

1. FASS HR reviews request and collaborates with supervisor to complete PD.

2. Once complete, FASS HR completes Class&Comp Comparison Chart and saves in UHR shared folder.
   1. If EOD with pay increase (if without, skip to part b):
      1. FASS HR Agent will request preliminary departmental AVP budgetary approval.
      2. FASS HR Agent forwards request with AVP approval to VP for approval.
   2. Edits PD in MyTrack using the appropriate Expansion of Duties Approval Process.
   3. Adds the following documents to the PD in MyTrack:
      1. PD with track changes
      2. EOD form with justification
      3. approvals emails from departmental AVP and VP
   4. Expansion of Duties with pay increase approval queue: 
      1. HR Administrator: FASS HR AD
      2. Unit Director/Head: departmental AVP
      3. UHR Class & Comp
      4. Vice President/Dean: VPFA VP
      5. Exception Level Approval (if needed): UHR Class & Comp
      6. UHR Operations
   5. Expansion of Duties without pay increase approval queue:
      1. HR Administrator is the FASS HR AD
      2. Unit Director/Head: departmental AVP
      3. UHR Class & Comp
      4. UHR Operations
   6. If approved, FASS HR notifies FASS Payroll of confirmation and routes approval letter and PRF to FASS Payroll.
   7. Completes New Employee Checklist (NEC) sections associated with Expansion of Duties.

3. FASS Payroll:

   1. Saves documentation in FASS employee personnel file.
   2. Reviews Expansion of Duties approval letter and PRF to ensure the following match:
      1. Title
      2. Effective Date
      3. Rate
      4. OA Salary Band

   3. Calculates Retro Pay: *If applicable.

      1. Pull previous time sheets applicable to effective date.
      2. Calculate all applicable hours.

   4. Open Window:

      No Retro Payment

      FORECAST

      Process as normal. If there is OTM, enter as OTP and calculate at the old rate. If there is PSB do not enter it in open window, an MCR will be needed at the old rate.

      
      

      
      

       Yes Retro Payment:

                      Enter into PHAHOUR or create MCR (manual check request)