Office Supply Restocks and Orders

Owned by Sara Yilmaz
Last updated: Dec 14, 2023 by Megan DeLaney
2 min read

The Administrative Coordinator maintains and restocks the office supply area in the office and orders office supplies/furniture on behalf of the FASS employees as requested.

Step-by-step guide

Office Supply Area

  1. A stock of general office supplies are available in the supply area.

  2. Take supplies as needed and use the Supplies Reorder Form to let the Administrative Coordinator know if we are out of anything.

Other Office Supplies and Furniture

  1. If you need specific office supplies that are not already available in the supply area, or furniture is needed, submit a ticket to the service desk and the Administrative Coordinator will place an order.

FASS Agent Step-by-step guide

Restocking and Maintaining the Office Supply Area

  1. Regularly check the office supply area to keep it organized and take stock of supplies that need to be replenished
  2. Order office supplies from Duck Depot vendor
    1. Check the standard inventory list each week against our supply
    2. Check the notepad in the supply area for supply requests
    3. Every 2 weeks place an office supply order in Duck Depot (See Duck Depot instructions for step-by-step
      1. Fill the cart and assign it to FASS Buyer - Lance Lindsey
      2. Enter the following information in the cart Description:
        1. 1715 FASS office supply order
        2. Include department Index:
          1. Z0SSAM - executive index, use this one for general office supply orders (paper, post-it notes, etc.)
            Z0SSFI - FASS Finance 
            Z0SSPR - FASS Purchasing
            Z0SSIT - FASS IT
            Z0SSHR - FASS HR
        3. Budget Approver: 
          1. For smaller office supply orders designate Sara Yilmaz or Megan DeLaney as the budget approver
          2. For orders over $500 designate Lisa Howard as the budget approver
        4. Request delivery to FASS front desk 1715 Franklin
      3. Submit the Duck Depot shopping cart - you will receive an email confirmation that the cart has been assigned to the FASS buyer
    4. Once the box is received, resupply the office area
  3. If the desired supplies or furniture are not available through Duck Depot, submit a purchase request in BOSS with the desired vendor.