Payroll: Accounting Adjustments

Owned by Sara Yilmaz
Apr 12, 2022

Use this article to address a required adjustment to a labor distribution.

FASS Agent Step-by-step guide

  1. Notification received for accounting adjustment or labor redistribution from:

    1. FASS Finance
    2. Central Payroll
    3. Payroll Report (most often work study)

  2. Determine PHAREDS or PAA.

    1. Check HRIS deadline calendar. All changes must be done by fiscal year deadlines.

  3. Determine changes needed and pay numbers involved.

    1. Re-distributions may include:
      1. Search and Replace: Use this for replacing FOAPAL elements across multiple pay numbers, account codes, etc.
      2. Move Dollars: Use for moving set dollar amounts to different FOAPAL elements.
      3. Change LD%: Use for moving set percentages to different FOAPAL elements.
    2. Accounting Adjustments: Common Changes
      1. Work Study: Move overspent funds to department
      2. Grant Money: Move overspent funds to department
      3. Labor Distribution: Change index
      4. Labor Distribution: Change to event funds

  4. Make the changes in BANNER: PHAREDS or PAA. *See instruction link below.

    1. PAA: If PAA is used, gather signatures, then route to Central Payroll:
      1. Payroll Administrator
      2. Dean, Director, Department Head
      3. Principal Investigator (for grants)
  5. Save copy of forms and all documentation in FASS payroll file.


Forms

Note: This link is not a form, it is an instruction guide/resource issued by Central Payroll



Resources and Links

PAA: Payroll Accounting Adjustment Form

PHAREDS: Banner form for labor redistribution

HRIS Deadline Calendar: LINK